Administrative Assistance

Work Conditions and Physical Capabilities: Fast-paced environment, Work under pressure, Tight deadlines, Repetitive

tasks, Attention to detail

 

Personal Suitability: Ability to multitask, Excellent oral communication, Flexibility, Client focus, Reliability,

Organized, Excellent written communication, Team player, Accurate

 

Additional Skills: Train other workers

 

Area of Specialization: Correspondence, Reports and records, Invoices Business Equipment and Computer Applications: MS Excel, MS

Office, MS Word, MS PowerPoint, MS Windows

 

Specific Skills: Arrange and co-ordinate seminars, conferences, etc.,

 

Record and prepare minutes of meetings, seminars and conferences, Determine and establish office procedures and routines, Schedule and confirm appointments, Answer electronic enquiries, Compile data, statistics and other information, Order office supplies and maintain inventory, Type and proofread correspondence, forms and other documents, Greet people and direct them to contacts or service areas, Arrange travel, related itineraries and make reservations, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, Set up and maintain manual and computerized information filing systems