ADMINISTRATIVE ASSISTANT, ARTS ALIVE
- National Arts Centre (NAC)
- Ottawa, Ontario, Canada
- Job ID : 28555
- Category : Administrative
- Job Type : Full-Time
- Salary : $45,100 to $58,200 Annually
- Anticipated Start Date : 2021-09-06
- Posting Date : 05 Aug 2021
- Expiry Date : 04 Sep 2021
NOTE: This job listing has expired and may no longer be relevant!
Description
Competition number: J0821-0135
Department: Arts Alive
Status: Full-time, 2-year term
Hours: Monday to Friday from 9:00 a.m. to 5:00 p.m. (35 hours per week)
Annual salary: $45,100 to $58,200 (under review)
Closing date: September 5, 2021
Anticipated start date: Immediately
Equity, Diversity and Inclusion:
It is the National Arts Centre’s goal to be a more welcoming, inclusive, accessible, and diverse organization for all Canadians. We believe that the basis of this inclusivity requires a socially and culturally diverse workforce and, therefore, we actively seek to recruit candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), persons from the LGBTQ2+ community and persons with disabilities. We encourage you to self-identify in the recruitment process.
COVID-19 pandemic:
The incumbent may be required to work remotely either full-time or in a hybrid fashion until the end of the pandemic. All necessary working tools needed to fulfill the duties and responsibilities of this position will be provided to the employee for this purpose.
Canada is our stage.
The National Arts Centre (NAC) is Canada’s bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams—the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety. The Centre also invests and nurtures in our next generation of audiences and artists from across Canada. Our vision is to lead and support the renewal of the Canadian performing arts sector over the next three years, as detailed in The Next Act, the NAC’s strategic plan for 2020-2023. Through collaboration and investment in creation, production, co-production, and dissemination, along with a heightened focus on community engagement, learning, and innovation, the NAC will shape a more diverse, equitable, and inclusive future for the performing arts in Canada.
Key activities:
The NAC helps students and teachers across Canada bring the performing arts alive through workshops, performances, artist residencies and professional development through the Arts Alive Team – a cross-departmental education team comprised of members of the NAC’s Music, English Theatre, Indigenous Theatre, and French Theatre departments. The Arts Alive Team at the National Arts Centre is currently seeking a dynamic Administrative Assistant to join the department. The Administrative Assistant will provide exceptional assistance to the Arts Alive team by maintaining the overall flow of workplace operations and supporting the implementation of activities and projects. The Administrative Assistant will provide frontline client service liaising with NAC staff, schools, teachers, and arts professionals.
Specific duties include:
- Helping the Arts Alive team in the administration and scheduling of school bookings with teaching artists, teachers, and schools;
- Working with the NAC Finance Department to create invoices for events;
- Monitoring the Arts Alive accounts receivable and payable;
- Creating artist contracts and facilitating payments;
- Providing support to the team in the creation of Arts Alive and events listing, the Learning and Education Newsletter content, promotional E-blasts, and surveys and feedback questionnaires;
- Attending and facilitating events and workshops, liaising with Teaching Artists and Teachers, and disseminating online content to schools and other organizations;
- Assisting in reporting KPI's for the Education Hub and providing support to the Arts Alive team with Community Programming, Youth Programming, and other duties as required.
Required qualifications:
- College diploma in business, communication, marketing or arts, or equivalent combination of education and two (2) years of administrative experience; business skills training preferred;
- Excellent communication skills in both official languages (French & English) and the ability to deal with, on behalf of the department, a wide range of people, organizations, and internal/external clients;
- Proficient in Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint, and MS Teams;
- Ability to self-manage work and to evaluate and manage priorities;
- Ability to process high volumes of information from multiple sources;
- Ability to adapt quickly to a fast-paced and highly charged environment;
- Capable of drafting and proofing correspondence in both languages;
- Highly organized and able to co-ordinate a variety of projects/activities simultaneously;
- Meticulous attention to detail.
How to Apply
Who can apply:
Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.
All communication will be conducted through email and interviews via videoconferencing. Please ensure to have the most up-to-date information on your resume including your current email address.
If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.
The successful candidate will be required to provide the original or a certified true copy of their education credentials as appropriate, along with proof of a valid Criminal Record Check as a condition of employment.
While we appreciate all applications, only those selected for an interview will be contacted by us.
The successful candidate will be required to provide a valid Criminal Record Check as a condition of employment.
How to apply?
Please submit your application online through our website at https://nac-cna.ca/en/careers
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