Facilities Project Manager
- Ontario Securities Commission
- Toronto, Ontario, Canada
- Job ID : 24102
- Category : Management
- Job Type : Full-Time
- Salary : $ Annually
- Anticipated Start Date : As soon as possible
- Posting Date : 01 Jun 2021
- Expiry Date : 01 Jul 2021
NOTE: This job listing has expired and may no longer be relevant!
Description
Human Resources and Corporate Services Branch
Full-Time
File #21-32
The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The Commission’s mandate is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair and efficient capital markets and confidence in capital markets, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.
The Human Resources and Corporate Services Branch is comprised of the Human Resources, Administration, Knowledge Services, Records and Information Management, Business Planning and Business Continuity functions. The mandate of the Branch is to ensure the responsible stewardship of OSC resources, contribute to enterprise-wide workforce productivity, and lead the design and implementation of a positive employee experience.
The Opportunity
The Facilities Project Manager is the internal project lead to support the OSC Workplace Modernization Project. The Project Manager will play a key role in supporting OSC’s vision to create an environment that integrates culture, technology and physical spaces to promote employee engagement, wellness, productivity and collaboration. The project is currently in Phase 1 (construction of pilot floor) and is expected to be completed in 2027.
What You Will Do
- Manage the day-to-day project activities and responsibilities of various stakeholders according to the project plan, ensuring appropriate resources have been allocated, and employing project management best practices.
- Monitor progress of the various project teams to ensure timely completion of deliverables and provide regular project status update reports to the Manager and Executive.
- Arrange meetings for project team members and ensure proper agendas and materials have been drafted and circulated in advance.
- Manage issues, ‘parking-lot’ items, problem areas, resolutions and project risks, and escalate as necessary.
- Manage external resources (Infrastructure Ontario, BGIS, consultants & contractors) and internal stakeholders to meet deadlines and budgets.
- Manage contracts, extensions, and change orders, and review vendor and financial reporting.
- Manage invoicing, including preparation of billing estimates for quarterly financial accruals.
- Prepare/assist with drafting progress reports and presentations for the Executive team, including for management reporting.
- Address current facility issues and provide a creative workspace and technology solutions which support a flexible hybrid workplace model.
- Right-size the organization’s real estate footprint and comply with the Realty Directive’s space usage guideline.
- Liaise with the project team to identify changes to the work environment (physical, policy, technology, etc.) and develop a stakeholder registry and change strategy, incorporating resistance management, risk mitigation plans and Change Champions.
- Create a communications plan, including developing templates of standard communications, developing key messages and drafting content.
- Develop guidance documents for employees and people managers to re-orient to the workplace.
Qualifications for Success:
- Minimum 5 years of direct and relevant project management experience with a focus in interior design and Design Build commercial construction in Ontario
- Completion of an undergraduate degree, diploma or certificate in engineering, construction management, or a recognized equivalent
- Demonstrated success and ability to navigate through site problems, recommend solutions, and keep the project on schedule and budget
- Knowledge of building construction principles and processes
- An understanding of how to read technical and shop drawings, POs, RFIs, RFQs and COs
- Experience with applying change management principles
- Project Management Professional (PMP) certification is an asset
- Knowledge of Ontario Public Service (OPS) Procurement and Realty Directives and Supply Chain Guidelines is a benefit
- Demonstrated ability to prioritize under pressure, without specific direction, while maintaining business priorities
- Excellent time management, organization, attention to detail, presentation, and prioritization skills
- Proven experience working within a team and effectively collaborating with others for a mutually beneficial project completion
- Ability to work closely and professionally with clients and vendors
- Excellent verbal and written communication skills
Grow your career and make a difference working at the OSC!
Apply online (https://www.osc.ca/en/about-us/careers-osc) by Friday, June 18, 2021, at 11:59 pm EST.
We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.
The OSC is committed to diversity and providing an inclusive workplace. It is our priority to ensure employment opportunities are visible and barrier-free to all under-represented groups, including, but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ2S community, to achieve an employee demographic profile reflective of the demographic profile of Ontarians.
The OSC is a proud partner with the following organizations: BlackNorth Initiative, Canadian Centre for Diversity and Inclusion, and Pride at Work Canada.
Accessibility
If you require an accommodation during the recruitment process, please let us know by contacting our confidential inbox HRRecruitment@osc.gov.on.ca. Visit Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.
How to Apply
Apply online (https://www.osc.ca/en/about-us/careers-osc) by Friday, June 18, 2021, at 11:59 pm EST.
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