5 Jun2022

Office Administrative Assistant

  • First Choice Maintenance Inc.
  • Richmond, British Columbia, Canada
  • Job ID : 56146
  • Category : Construction
  • Job Type : Full-Time
  • Salary : $24.04 Hourly
  • Anticipated Start Date : 2022-06-06
  • Posting Date : 05 Jun 2022
  • Expiry Date : 02 Dec 2022

Description

At First Choice Maintenance, Inc. we pride ourselves as being an industry leader who is able to offer a wide array of general and specialized contracting services that cater to all kinds of businesses. Our team is comprised of highly skilled veterans of the industry who excel in their specific areas of trade expertise. We provide everything from plumbing and grease trap solutions, to developing preventative maintenance programs, general building maintenance, commercial installation, and equipment repairs.

 

  • Position: Office Administrative Assistant
  • Work Hours:  40 hrs. per week
  • Wage: $24.04
  • Job Type: Full-time, Permanent
  • Start date: ASAP
  • Benefits: 10 days of paid holiday, Extended Health Care (Health care plan, Paramedical services coverage, Dental plan, Life insurance)
  • Work Location: 148-1999 Savage Rd, Richmond, BC, V6V 0A4

 

Key duties and Responsibilities

  • Reply to email, telephone, or face to face enquiries
  • Retrieve documents from filing system
  • Resolve administrative problems and inquiries
  • Handle multiple projects
  • Provide information by answering questions and requests
  • Manage workflow daily, ensuring that deadlines are met, and work is complete
  • Purchase supplies and make sure there is enough inventory for the office and for our technicians and vendors
  • Train office staff and vendors in the use of our Work Order systems
  • Organize and schedule meetings, safety meetings and conferences when necessary and prepare minutes of the meetings
  • Check the mail and emails and organize the information with the manager and other departments
  • Review invoices and proceed with the payments.
  • Review Credit Cards statements of the employees of the company
  • Approve and edit Work Tasks of our technicians and vendors
  • Follow up and reply to our technicians and vendors of the Work Tasks to make sure are done
  • Be in contact with the Head Office in Ontario
  • Update the system with the information provided by the managers, customers, and technicians
  • Dispatch Work orders
  • Follow up projects
  • Search for vendors in different cities of the province and other provinces
  • Ship products to our vendors

Requirements/Education and other requirements

  • Completion of secondary school is required
  • 1-2 years of experience in a related field are required
  • Completion of a one to two-year college program for administrative assistants a plus
  • Organized, self-disciplined, motivated and able to work independently
  • Interpersonal communication skills, communicate effectively both written and orally
  • A strong commitment to team culture, positive attitude

 

How to Apply

Interested candidates should send a cover letter and resume to service@infinitygroupconstruction.com.

 

Job Categories: Construction. Job Types: Full-Time. Job expires in 157 days.

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