The Artona’s Photography is looking for an Administration Operations Officer (NOC 13100) to join our growing team. Position: Operations Officer – Administration Work Hours: 40hrs/week Wage: $28.85/h Job Type: Full-time, Permanent Start date: ASAP Benefits: Pacific blue cross Work Location: 353 W 7th Ave, Vancouver, BC V5Y 1M2 Job Description: The Operations Officer – Administration will play a pivotal role in ensuring the smooth operation of the office. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Key duties and Responsibilities - Respond to inquiries via email, telephone, and in-person; relay calls and messages promptly and accurately.
- Manage and train office staff if required.
- Prepare, input, edit, and proofread correspondence, invoices, reports, and other documents from dictation and handwritten notes.
- Schedule and confirm appointments and meetings for management, ensuring effective time management.
- Order and maintain office supplies, managing inventory to ensure availability while minimizing waste.
- Establish and implement office procedures to enhance operational efficiency.
- Greet visitors, assess their needs, and direct them to the appropriate personnel.
- Record and prepare minutes for meetings, ensuring accurate documentation of discussions and decisions.
- Compile data, statistics, and other information to support various research activities as needed.
- Resolve administrative inquiries and issues, maintaining organized office documents and correspondence.
- Manage daily workflow, ensuring tasks are completed on time and deadlines are met.
- Set up and maintain both manual and electronic filing systems to track monthly sales and employee schedules.
- Monitor incoming and outgoing mail and emails; facilitate communication between departments and external organizations.
- Coordinate the retrieval and dispatch of packages as required.
Requirements/Education and other requirements - Completion of secondary school required, college diploma in business or public administration is preferred.
- 1-2 years of experience in a related field required
- Organized, self-disciplined, motivated and able to work independently
- Interpersonal communication skills, communicate effectively both written and orally
- A strong commitment to team culture, positive attitude
- English required
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