Administrative assistant

Responsibilities

Tasks

• Supervise other workers
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Plan, organize, direct, control and evaluate daily operations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Maintain and manage digital database
• Supervise office and volunteer staff

Experience and specialization

Computer and technology knowledge

• MS Office
• Electronic mail

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Organized
• Team player
• Reliability
• Quick learner