Event Planner

Responsibilities

Tasks

• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop financial procedures
• Develop sponsorship, partnership or fundraising programs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Plan and arrange for trade shows and exhibits
• Plan for translation and interpretation services
• Plan for on-site offices
• Plan for traffic and crowd control and security
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Plan and oversee Webinars
• Develop and implement business plans