Administrative Assistant

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Description

Jonathan Academy (J.A.) is situated on the western side of Vancouver, British Columbia, Canada. We offer Grade 8-12 Independent Schooling, dedicated to providing a strong foundation for admission to leading universities in Canada and the United States. Our highly qualified teachers, supportive staff, counselors, and administrators are professionals committed to fulfilling each student's life goals. Currently, we are looking for a permanent, full time Administrative Assistant to join our team.

 

As the Administrative Assistant, the candidate is required to complete the following:

 

• Act as first point of contact to greet visitors, answer telephone, routes phone calls, direct visitors and maintain a message service for school staff, students and others.
• Manage student records to ensure that our student data is accurate and entered in a timely way into our student database system.
• Maintain and oversee accurate student attendance entry and prepare student data reports and lists for various uses.
• Prepare from rough draft or general instructions, a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Process incoming and outgoing mail, organize courier package for pick-up and delivery, maintain internal office mailbox, and distribute other communications as needed
• Ensure record keeping complies with the annual audit and the Ministry of Education standards.
• Monitor supplies and equipment, order stationery supplies, maintain photocopier, secure shredding of documents etc.
• Post and maintains journals, make payments for purchases, reconcile school bank accounts, process invoices, purchase requisitions and requests for reimbursement

 

Highlight of Qualification

• Completion of secondary education is required
• Completion of 1-2 year post-secondary education in of administration or 1-2 year of related work experience is required
• Ability to plan, organize and prioritize work in a multitasking environment
• Ability to operate a computer using a variety of desk technology and other standard office equipment.
• Proficient with all Microsoft Office applications at an intermedia level.
• Ability to deal effectively with people
• Excellent customer service and communication skills

 

Employment Conditions

• Vacancy: 1
• Term of Employment: Permanent, Full Time
• Compensation: $26 Per Hour, 30 Hours Per Week
• Work Location: Unit 400-5750 Oak St, Vancouver, British Columbia V6M 2V9

Please forward all resumes to: jonathanacademyhire@gmail.com

 

 

 

 

 

 

Job Categories: Admin-Clerical. Job Types: Full-Time.

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