9 Jul 2020

Office Administrative Assistant (NOC 1241)

  • Rhodes Wellness College
  • Vancouver, British Columbia, Canada
  • Job ID : 10336
  • Category : Administrative
  • Job Type : Full-Time
  • Salary : $21.63 Hourly
  • Anticipated Start Date : 2020-07-09
  • Posting Date : 09 Jul 2020
  • Expiry Date : 09 Jul 2021


Job Details
Job title:                           Office Administrative Assistant (NOC 1241)
Position type:                  Full-time at 40 hours per week; permanent
Wages & Benefits:         $21.63 per hour; $44,990.40 per year;
                                         Medical, dental, vision care, and life insurance benefits available
Langauge of work:         English

Job Duties:         

  • Process and prepare admissions documents prior to them being submitted to the Registrar.
  • Welcome students and guests, answer their questions, and direct them to the appropriate person or location.
  • Answer telephone and email inquiries regarding admissions, and forward calls and messages to the appropriate person as necessary.
  • Issue acceptance documents including student contracts and acceptance letters.
  • Ensure student files are entered and maintained correctly in the Student Information System (SIS), currently “AMP”.
  • Organize and audit files on a regular basis to ensure the college is complying with the Ministry of Advanced Education’s (PTIB’s) requirements and SABC requirements.
  • Assist with completing student data reporting, as required by PTIB.
  • Coordinate with the admissions team to ensure they have updated documents for each start date with the correct tuition, start date, and program flows.
  • Identify what equipment is required for classrooms and students; work with the operations team to ensure all classrooms have the appropriate equipment.
  • Improve the organization of the central information system so that is more logical, organized, and user-friendly (e.g. Dropbox).
  • Be responsible for opening and closing the campus offices in the morning and at night.
  • Maintain inventory of office and classroom supplies and order as necessary.

Job Requirements

  • Bachelor’s degree in an applicable area congruent with the job duties (e.g. related to records and/or administration and/or customer service, etc.) or equivalent experience
  • A high level of English fluency
  • Spanish language ability a strong asset
  • A minimum of four years working experience in an office environment
  • Experience with vetting, reviewing, and issuing documents at a high pace quickly, accurately, and efficiently
  • Superior organizational and customer service skills that must be demonstrable
  • Availability to work early mornings (as early as 7am), during the day, or in the evenings (up to potentially 9:30pm)

Work Location
1125 Howe Street, Suite 280, Vancouver, BC, V6Z 2K8

Employer Information
Company name:  Rhodes Wellness College
Address:              1125 Howe Street, Suite 280, Vancouver, BC, V6Z 2K8
Phone:                 604-708-4416

How to Apply

Please apply by email at hr@rhodescollege.ca

Job Categories: Administrative. Job Types: Full-Time. Job expires in 170 days.

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